Mileage claims let you capture and calculate business travel expenses quickly, using official government rates or your business's own custom rates. Dext calculates mileage automatically, making it easy to submit and track claims for yourself or your team.
This article covers the Dext web app. The mobile app has separate steps: go to How to add a mileage claim using the mobile app
Video overview
Watch this short walkthrough to see how to add a vehicle and create a mileage claim.
For written steps, go to How to add, edit, and delete vehicles in Dext and How to create and submit a mileage claim in Dext
Supported regions
Mileage claim calculations are available in these regions:
Australia
Canada
France
United Kingdom
United States
If your Dext account isn't set to one of these regions, the mileage feature isn't available. This makes sure all calculations follow regional compliance requirements.
Tip: If the mileage feature isn't available in your region, you can still record and submit business travel using a mileage template. Go to How to manually submit mileage in Dext
If you'd like to request availability for additional countries, you can raise a UserVoice ticket
Rates and calculations
Dext calculates mileage claims using official government rates for each supported region by default, or a rate your business sets itself.
Approved country rates: the official rate issued by each region's government body, such as HMRC in the United Kingdom or the IRS in the United States
Custom rates: Admins can set the business's own reimbursement rate for personal vehicle claims in the United Kingdom, United States, Canada, and Australia. This isn't available for accounts in France
For the full rate table by region and how to switch between them, go to How to manage mileage settings and rates in Dext
Roles and permissions
Access to mileage features depends on your role.
Admins (including accountants and bookkeepers working in a client account) can:
Add or edit vehicles for any user
Add personal and company vehicles (region dependent)
View and manage all vehicles
Submit claims on behalf of others
View and edit all submitted claims
Update mileage settings
Standard users can:
Add or edit their own personal vehicles
View their own vehicles
Submit their own mileage claims
View and modify the claims they've submitted
Get started
For step-by-step instructions: